Accounts Payable

Accounts Payable is a department within the Thompson-Nicola Regional District (TNRD) Finance Division and is responsible for paying all the invoices for goods and services purchased by the regional district. Accounts Payable also ensures that the regional district adheres to corporate financial policies.

The TNRD standard payment terms are net 30 days from date of a valid and accurate invoice.  Once the invoice is received by Finance, it is sent out to Department Manager(s) for review and approval.  If the invoice is missing information required for processing, the Department Manager will contact the vendor for completion.  Please note that this can delay processing time on payment.

Electronic payments are run weekly and the remittance advisory is emailed directly to the payee at the email address stated on Electronic Funds Transfer (EFT) Application form.  Cheque payments are only made in exceptional circumstances.

Submitting Invoices 

After delivering your goods or completing your services, send your final invoice directly to Accounts Payable by email or regular mail. Send electronic PDF invoices to ap@tnrd.ca.  Where possible, use the naming convention of “Supplier Code – Invoice Number” (example – TNRD6092 – 49253). 

What to Show on Your Invoice 

Please ensure that your invoice is billed to Thompson-Nicola Regional District and includes the following information:

• Vendor Name – Name of the vendor that provides the goods and services
• Vendor Contact Information – Address, telephone number, and email address of the vendor that provides the goods and services
• Invoice Date and Number – Date that you issue your invoice to the TNRD (on or after the date of shipment or service completion) and invoice number
• Ship To Address – Address of where goods were shipped or services performed
• TNRD Contact Name – Quote the first and last name of the employee who requested goods or services
• Purchase Order Number (PO#), if applicable – Purchase order number given to the vendor at the time of ordering
• Subtotal (before taxes) – Dollar subtotal of the goods or services provided before taxes
• GST – Separate line for GST, with valid GST registration number (when applicable)
• PST – Separate line for PST, with valid PST registration number (when applicable)
• Total – Invoice total for all goods or services, including applicable taxes

Note: Failure to meet the requirements above may result in payment processing delays or in your payment not being processed.  The vendor name on the invoice must agree to the bank account name.